Job Description

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Job Title:  Administrative Services Assistant

Location: Nashville,  Tennessee   

Duration: 12 months

Job Description:

This is an entry level class in the Admin Services Assistant sub-series. An employee in this class functions in a training capacity in learning to perform general staff work in administrative services and support. This class differs from that of Admin Services Assistant 2 in that incumbents of the later duties at the working level under general supervision. This position will be under immediate supervision, is responsible for staff administrative work related to Conference and Events. This position will directly support the planning, coordination, and execution of conferences, workshops, meetings, and special events. This role focuses on creating exceptional attendee experiences that foster engagement, networking, innovation, and learning and development. The assistant works collaboratively with internal teams, external vendors, and stakeholders to ensure events run efficiently, meet strategic goals, and reflect organizational values. 

Education and Experience:

Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Prescreen Questions: 

1. Describe your experience with planning, organizing, and execution of a large conference or event.  

2. Describe your experience with administrative tasks such as scheduling meetings, booking venues, following budget guidelines, and placing catering orders.  

3. How do you keep track of multiple event details and logistics?  

4. Describe your experience with managing event registrations or maintained attendee databases.  

5. Describe your proficiency level with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).  

6. What interests you most about working in conference and event management? 

7. Why do you believe you’re a good fit for this role and our organization? 

 

Schedule

Days: Monday  Yes Tuesday  Yes Wednesday  Yes Thursday  Yes Friday  Yes Saturday  No Sunday  No

Hours/Day: 8

Time Zone: CST

Shift: 8:00 Am to 5:00 Pm