Job Description

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Job title: Workplace Coordinator

Location: Draper, UT

Duration: 3 years

Job Description:

Responsibilities:

•          Provide a high-quality employee experience

•          Comfortable interacting with onsite vendors, employees, and guests

•          Handle multiple requests and respond to employees with a customer first mindset

•          Maintain excellent daily communication with all stakeholders across the business

•          Own and manage catering various vendors with team and security 

•          Own set up and break down for all on site events (company meeting, onsites, etc)

•          Assist with special administrative projects and events, including ad hoc tasks from the business

•          Assist with preventative maintenance duties

•          Ensure storage etiquette is maintained throughout the building

•          Operate the Workplace Jira ticketing portal

•          Work is performed in an office environment and requires the ability to operate standard office equipment and to lift and carry parcels, packages and other items up to 25lbs.

•          Receive, sort and distribute incoming mail and package deliveries

•          Inventory, order, organize and manage office supply stock in copy and conference rooms

•          Manage the Google Calendar and event bookings for large event spaces

•          Assist with budgets oversight

•          Escalate any facilities issues to the manager and appropriate Workplace team members in a timely manner

Additional job requirements:

•          Consistent onsite availability during business hours

•          Some work during evenings and weekends, as needed

•          Prompt and timely response to all communications

•          Ability to escalate communications during facility emergency related incidents

•          Ability to assist during emergency incidents such as building evacuations

•          English fluency in writing and speaking

•          Ability to work in a fast-paced environment

•          Model behaviors that are aligned with BILL values

•          Work is mostly performed in an office environment and requires the ability to operate standard office equipment and to lift and carry parcels, packages and other items up to 25lbs.

•          Front desk experience

We’d Love to Chat If You Have:

•          1-3 years of Workplace/Hospitality experience

•          Workplace related experience in the hospitality field

•          Vendor management experience

•          Excellent communication and interpersonal skills, with the ability to collaborate across diverse teams.

•          Familiarity with Slack, Jira, and Envoy

•          Enjoy working in a professional office environment

•          Energetic and positive attitude

•          Quick problem solver and ability to adjust at a moment’s notice

•          Ownership mindset.