Job Description

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Job title: Administrative Services Assistant    

Location: Nashville, Tennessee   

Duration: 9 Months

Description:
Key Responsibilities:

·       Provide administrative support for the Perinatal and Infant Section.

·       Coordinate meetings, trainings, travel, and schedules for staff and partners.

·       Support advisory committee and collaborative meetings, including scheduling, preparing materials, transcribing recordings, taking meeting minutes, and maintaining records.

·       Assist with contracts, invoices, budgets, purchase requests, purchasing and shipping activities, and grant tracking.

·       Maintain fiscal and administrative documentation in compliance with state and federal requirements.

·       Coordinate invoice and payment processing with fiscal and contract staff.

·       Prepare reports, correspondence, presentations, and meeting materials.

·       Maintain organized electronic and hard-copy program files and records.

·       Support stakeholder communication and community partnership activities.

·       Handle confidential information in accordance with TDH policies.

·       Support additional section projects and activities as assigned.

 

Minimum Requirements:

Graduation from an accredited college or university with an associate's or bachelor’s degree is required. At least two years of experience providing administrative, operational, or fiscal support is preferred.