Job ID:
Technical admin
Applications Invited from Countries:
United States
Job Description

Requisition Details for: 59613

Requisition Details


Requisition ID: 59613

Requisition Name : Administrative Services Assistant

Customer : TN DOH - Tennessee Department of Health

Quantity Requested: 1

Estimated Duration: 01/03/2023 - 12/29/2024



Position Location : Hybrid

Address : 710 James Robertson Parkway 6th Floor Andrew Johnson Tower   Nashville,  Tennessee    37243



This position is responsible for grant administration of considerable difficulty and related work as required. This position requires solid experience building formulas and maintaining databases in Excel.  This work frequently involves developing new and evaluating existing policies and procedures for managing administrative programs and activities and directing fiscal services and budgetary operations involving large sums of money. Employees in this class have regular personal contact with high-level officials and administrators in explaining, interpreting, and enforcing pertinent laws, regulations, and policies, handling difficult negotiations, resolving issues and problems, and making presentations to various representative groups on administrative-related matters. This work also involves independent responsibility for important and complex operational and financial records and reports for specific activities or operations in a small highly specialized unit.  This position supports COVID Federal grant funding.  It is an overlapped position lasting no longer than 3 years.

Key Responsibilities:

1.    Complete and submit grant applications and other required documents.
2.    Develop and edit grant budgets.  
3.    Prepare monthly summaries of expenditures.
4.    Lead monthly meetings with program directors to discuss grant status, spending strategies, upcoming deadlines, and budgetary issues.
5.    Approve all financial transactions and prepare general ledger journal entries as required.  
6.    Monitor contractor billing and payment. 
7.    Oversee the utilization and reconciliation of the Division’s procurement. 
8.    Compile and submit all required progress reports and workplans.
9.    Create, maintain, and update complex grant spreadsheets and databases.
10.    Act with flexibility in work time and shifting priorities. 
11.    Collaborate effectively with Division staff on all fiscal, procurement, and grant/contract projects. 
12.    Participate in Program objectives and strategies to achieve them.