Job Description
Requisition Details for: 60199 and 60201
Requisition Details
Summary
Requisition ID: 60199
Requisition Name: Administrative Services Assistant
Customer : TN TennCare
Quantity Requested: 1
Estimated Duration: 04/03/2023 - 06/30/2024
Pricing
Bill Rate: USD 44.98 Per Hour
Expenses Allowed: No
Location
Position Location : On Site
Address
310 Great Circle Rd. Nashville, Tennessee 37243-0000
Custom Fields
| |
Location Requirements
|
|
| |
Candidate must be local.
|
|
Candidate Must Be Local
|
|
| |
Additional Location Details (City, State) :
|
|
**This is a onsite position - only candidates in middle Tennessee and able to commute to Nashville, TN regularly will be considered.**
|
|
Description
LTSS Ops ASA for K.A.
Job Title: Administrative Services Assistant
**This is a onsite position - only candidates in middle Tennessee and able to commute to Nashville, TN regularly will be considered.**
The standard work week is 37.5 hrs./wk.
The LTSS Operations team is requesting a contractor to assist with administrative work related to the ongoing preparation for I/DD integration, continuing ARPA FMAP Spending and the post implementation of the new eligibility system PERLSS. Although recently implemented, PERLSS is within its first year and the Ops team is dealing with issues and upgrades for phases not in initial implementation. Due to this increased work related to all of these initiatives on the current programs, the Ops team needs an experienced administrative services assistant who can handle administrative tasks for these projects, including, but not limited to developing and updating documents, scheduling and attending meetings, documenting takeaways and action items, proofing documents and providing feedback as well as other clerical functions. This contractor role will allow existing Operations team members to manage PERLSS and other requirements, including future PERLSS phase implementations.
Description of Duties (PROJECT-BASED) % of Total Work Effort
- Developing, updating, and saving documents, worksheets and memos. Proofread documents and provide feedback 40%
- Attending meetings and taking notes to share information obtained, compile priority list each week and update with deliverables and due dates 30%
- Scheduling meetings, sending out calendar invites and reminder emails for due dates and deliverables related to operational initiatives 20%
- Assisting with fielding questions and conducting research as requested 10%
Action Plan Timeline
- The contractor will be needed for 12 months.
- Month 1: Training on new role, including shadowing and completion of new hire onboarding process.
- Month 2: The contractor will begin working independently, with hands on support and monitoring of supervisor, on
Operations related tasks. These include assisting with administrative support, updating documents, and documenting
takeaways and tracking completion of tasks. Weekly check ins to occur with supervisor to monitor productivity and answer
questions.
- Months 3-10: The contractor will be fully independent in role and providing support with Operations administrative tasks.
This will also include providing required reports, as needed, to supervisor. In months 9 and 10, supervisor and contractor will begin discussing transition plan for tasks, to include a review of eligibility system implementation related tasks that are
close to completion or have already been completed.
- Months 11-12: The contractor will work with the Operations team leadership on transitioning responsibilities to team
members and finalizing outstanding work tasks. The contractor and supervisor will create a transition plan to minimize
transition related gaps.
Minimum qualifications
- Graduation from an accredited college or university with a bachelor’s degree AND experience equivalent to three years of increasingly responsible full-time professional staff administrative experience OR Two years of increasingly responsible
professional administrative services experience with the State of Tennessee
- Excellent verbal and written communications skills
Proven technical skills (e.g. Microsoft Word, Excel, Outlook, PowerPoint, SharePoint, etc.)
- Excellent time management skills and ability to multi-task and prioritize work in order to meet specific timeframes and
deadlines with minimal supervision
- Keen attention to detail and adherence to deadlines
- Organization
- Self-motivated and able to thrive in a fast-paced and results-driven environment
- Critical thinking and problem-solving skills
Schedule
Days
Monday Yes Tuesday Yes Wednesday Yes Thursday Yes Friday Yes Saturday No Sunday No
Hours/Day
7.5
Time Zone
CST
| |
Shifts
|
Start Time
|
|
End Time
|
|
Description
|
|
Active
|
| |
Shift 1
|
8:00 AM
|
|
4:30 PM
|
|
State of Tennessee Official Standard Office Hours
|
|
Yes
|
| |
|
|
|
|
|
|
|
|
| |
|
|
|
|
|
|
|
|
Qualifications
| |
Type
|
|
Category
|
|
Qualification
|
|
Description
|
|
Competency
|
|
Required
|
|
|
| |
Skills
|
|
Others
|
|
Critical thinking & Problem Solving
|
|
|
|
Proficient (4-6 Years)
|
|
Yes
|
|
|
| |
Skills
|
|
Others
|
|
Organization
|
|
|
|
Proficient (4-6 Years)
|
|
Yes
|
|
|
| |
Skills
|
|
Others
|
|
Time Management
|
|
|
|
Proficient (4-6 Years)
|
|
Yes
|
|
|
| |
Skills
|
|
Others
|
|
Written & Verbal Communication skills
|
|
|
|
Proficient (4-6 Years)
|
|
No
|
|
|
| |
Software
|
|
Others
|
|
Microsoft Office
|
|
(e.g. Microsoft Word, Excel, Outlook, PowerPoint, SharePoint, etc.)
|
|
Proficient (4-6 Years)
|
|
Yes
|
|
|
| |
Education
|
|
Others
|
|
Bachelor's degree
|
|
|
|
Proficient (4-6 Years)
|
|
Yes
|
|
|
| |
Skills
|
|
Others
|
|
Administative Assistant
|
|
full-time professional staff administrative experience OR Two years of increasingly responsible professional administrative services experience with the State of Tennessee
|
|
Proficient (4-6 Years)
|
|
No
|
|
|